Start your tender (opens in a new tab)
Australian tender software

Checked before you lodge.

Drop in the whole tender pack. BidPal finds the knock outs, tells you if it is worth bidding, writes every answer from your own business and checks it the way the panel will.

Start your tender (opens in a new tab) See how it works

Start with your next tender. Choose a plan before you download your answers.

Any industry PDF, Word, Excel or ZIP Made in Melbourne by Visionex Solutions
Built by the bid team at Visionex Solutions, Melbourne tender consultants
1,000+submissions lodged
$1B+in contracts pursued
100%client retention
What is BidPal?

Tender software that reads the pack, so you don't miss the line that matters.

BidPal is Australian tender software for businesses that bid for work. You upload the whole tender pack. BidPal finds the key dates, knock outs and how it is scored, gives you a go or no go with the reasons, drafts every answer from your own saved business details, and checks the response the way an evaluation panel would, before you lodge. It works for any industry and any buyer: councils, state government, the Australian Government and private companies.

Why good businesses lose tenders

Most tenders are not lost on price. They are lost on these three.

01 · The missed line
Page 47.

Weeks of work, then one line in the conditions of tender rules you out. A site visit, an insurance level, a form that had to be signed.

BidPal lists every knock out on day one.
02 · The same form, again
Again.
And again.

Your ABN, insurances, people and past projects, typed into a new form for every buyer.

Saved once in your library. Every form filled in one place.
03 · The chatbot answer
Generic loses marks.

Panels can tell when a chatbot wrote it. Buzzwords with no numbers, names or proof score in the middle.

Answers built from your real jobs, then marked like the panel would.
How it works

One tender, from the pack to lodge.

Four steps. No bid writing experience needed.

Step 1 · Drop in the pack

Drop in the whole tender pack.

The request for tender, the returnable schedules, the pricing schedule and every addendum. BidPal reads every page.

  • PDF, Word, Excel or a ZIP file
  • Everything the buyer wants back, in one list in their order
app.bidpal.com.au
PDFRequest for tender.pdf
Read · 112 pages
DOCReturnable schedules.docx
Read · 13 forms
XLSPricing schedule.xlsx
Read · 4 sheets
PDFAddendum 2.pdf
Reading
Example tender, made up
Step 2 · Know if it is worth bidding

Know if it is worth bidding, in minutes.

Key dates, how to lodge, how it is scored and every knock out, in plain English. Then seven quick questions give you a go or no go with the reasons.

  • Knock outs flagged with the page they are on
  • Risks in the contract terms
  • Your time goes into tenders you can win
Tender check
Closes25 Nov, 2 PM
Lodge onBuyer portal
Scored on4 criteria
Mandatory site inspection · p. 47
Knock out
Public liability $20M required · p. 52
You have it
Price must be in their schedule · p. 61
To do
Go
Similar work, a referee and every must have met
Step 3 · Answers from your business

Answers written from your business, not the internet.

Your people, projects and insurances live in your library. BidPal asks a few plain questions, then drafts each answer and marks any gap for you to fill.

  • Saved once, used on every tender
  • Gaps marked, never made up
  • An evaluator check shows what could lose marks
Methodology · Draft
Jordan Lee, SupervisorParks maintenance, 3 yearsPublic liability $20M
Three crews of two, led by our supervisor Jordan Lee, will mow all 180 sites on a four weekly cycle. Each crew is GPS tracked, and add your response time for urgent call outs.
Evaluator check
Strong · 1 gap
Example answer, made up
Step 4 · Check and lodge

Checked before you lodge.

A final read goes across every answer for gaps and anything out of step. Your certificates are checked against what the buyer asks for. Then download and lodge.

  • Answers in Word, ready to paste or upload
  • A branded proposal in your colours
  • A bid writer review when it really matters
Check and download
Every returnable included
Done
Insurance current on closing day
Done
Answers agree with each other
Done
Statutory declaration signed and witnessed
You do this
Download answers and proposal
Tendering in Australia, by the numbers

Small businesses win government work. Every year.

86,926Australian Government contracts in 2024 to 25, worth $104.9 billionDepartment of Finance
52.4%of those contracts, by number, went to small and medium businessesDepartment of Finance
$5.9bwon by small businesses with fewer than 20 staff, across 26,975 contractsDepartment of Finance
$125kthe new Commonwealth threshold for non construction procurement, from 17 November 2025Department of Finance

Commonwealth figures only. States, territories and councils publish their own.

Who it is for

Any business that tenders.

The questions change from one industry to the next. The work does not: read the whole pack, find what the buyer must see, prove you can deliver, and lodge it right. BidPal does that for any request for tender, quote or expression of interest.

Construction and tradesMethodology, program, WHS and SWMS, licences and past projects.Construction tenders guide Facilities, cleaning and securityService levels, response times, staffing, rosters and quality systems.Facility management tenders guide IT, software and digitalSecurity and privacy, data hosting, support levels and implementation plans.IT tenders guide Professional servicesConsulting, engineering, legal and finance: approach, key people, rates and conflicts of interest.Consulting tenders guide Health, aged and disability careAccreditation, quality standards, workforce screening and clinical governance.Aged care and NDIS tenders guide Community and social servicesProgram design, outcomes, staff checks and reporting to the funder.Community services tenders guide Education and trainingCourse design, trainer qualifications, delivery and learner support.Education tenders guide Transport and logisticsFleet, routes, safety records, driver compliance and contingency plans.Transport tenders guide Environment, waste and energyEnvironmental management, approvals, waste handling and sustainability reporting.Waste management tenders guide Supply of goods and equipmentSpecifications, price schedules, warranties, stock and delivery.Supply tenders guide Marketing, events and creativeConcepts, portfolio, timelines, budgets and how you measure results.Marketing tenders guide Not listed?If a buyer sends you a tender pack, BidPal reads it, whatever you do.All tender guides

Buyers include councils, state and territory government, the Australian Government, universities, health services and private companies.

The honest comparison

A chatbot answers questions. A tender needs a bid team.

A general chatbotBidPalA bid writer
Reads the whole tender packWhat you paste inEvery file and pageYes
Finds the knock outsIf you ask the right questionListed with the page numberYes
Writes from your real businessStarts from nothing each timeFrom your saved libraryAfter interviews
Marks gaps instead of guessingOften fills them inAlways marks themYes
Checks it like the panelNoEvaluator and compliance checksYes
CostLowFrom $249 a monthOften thousands per tender
Free tender guides

Learn tendering from people who do it every day.

Plain English guides from the Visionex Solutions bid team, with Australian rules, portals and examples.

Writing answersHow to write a tender response in AustraliaA step by step guide to writing a tender response that gets through compliance and scores well: read the pack, find the knock outs, answer the criteria with evidence and check it before you lodge.9 minute readGetting startedWhat is a tender? A plain English guide for Australian businessesWhat a tender is, the main types (RFT, RFQ, EOI, RFP), who issues them in Australia, and the procurement thresholds that decide when the Australian Government must go to tender.7 minute readGetting startedHow tendering works in Australia, step by stepThe tender process in Australia from finding an opportunity to contract award: registering, reading the pack, asking questions, writing, lodging, evaluation and debriefs.7 minute readGetting startedGo or no go: how to decide if a tender is worth biddingA simple go or no go check for Australian tenders: seven questions, a scoring rule, and the warning signs that a tender is not worth your time.6 minute readGetting startedHow tenders are scored in AustraliaHow evaluation panels score tenders: compliance checks first, then weighted criteria, value for money and how to write so each point is easy to score.7 minute readGetting startedWhere to find tenders in Australia: every government portalEvery official tender portal for the Australian Government, each state and territory, plus councils, BuyICT and private tenders, with links.5 minute readKnock outs and complianceTender knock outs: what they are and how to find themThe requirements that rule a tender out before it is scored, where they hide in the pack, and a checklist to find every one on day one.7 minute readKnock outs and complianceConditions of tender explainedWhat the conditions of tender cover, the clauses that most often exclude responses, and how to read them quickly.6 minute readKnock outs and complianceReturnable schedules explained: what buyers want backWhat returnable schedules are, the ones in almost every Australian tender, and how to fill them without missing a box.6 minute readKnock outs and complianceTender addenda: what they are and what to doHow tender addenda work, why they matter, and the three things to do every time one is issued.4 minute readKnock outs and complianceInsurance requirements in tendersThe insurances Australian tenders ask for, how to read the levels, and how to avoid an insurance knock out.5 minute readKnock outs and complianceStatutory declarations in tendersWhy tenders ask for a statutory declaration, the ways to make a Commonwealth one, and why state forms have different rules.5 minute readWriting answersHow to answer tender selection criteriaA simple structure for answering selection criteria in Australian tenders, with examples of what scores and what does not.6 minute readWriting answersHow to write a tender methodologyWhat evaluators look for in a methodology, a section by section structure, and how to make it specific to the tender.7 minute readWriting answersCapability statement guide for Australian businessesWhat a capability statement is, what to put in it, and a one page structure you can use.5 minute readWriting answersPast projects and referees in tendersHow to choose and describe past projects for a tender, and how to prepare referees so they help you win.5 minute readWriting answersKey personnel and CVs in tendersHow to present key people in a tender, what a tender CV should include, and the mistakes that lose marks.4 minute readWriting answersWriting a WHS response for a tenderWhat buyers look for in work health and safety responses, what to include, and when a SWMS is needed.6 minute readWriting answersUsing AI to write tenders safelyWhere AI helps with tender writing, where it goes wrong, and the rules that keep a tender accurate and compliant.6 minute readLodgingHow to lodge a tender on a government portalStep by step: preparing your files, uploading to an Australian tender portal, getting a receipt and what to do if something goes wrong.5 minute readLodgingThe tender lodge day checklistA seven point check to run the day before you lodge any tender in Australia.3 minute readLodgingTender clarification questions: what and when to askHow to ask a buyer clarification questions during a tender, what to ask, and the cut off rules.4 minute readLodgingWhat happens after you lodge a tenderEvaluation, shortlists, interviews, negotiation, award and debriefs: what to expect after you lodge a tender in Australia.4 minute readBy industryCleaning tenders in Australia: a practical guideHow cleaning tenders work in Australia, what buyers score, the common knock outs and how to win more of them.5 minute readBy industryLandscaping and grounds maintenance tenders in Australia: a practical guideHow landscaping and grounds maintenance tenders work in Australia, what buyers score, the common knock outs and how to win more of them.5 minute readBy industryConstruction and civil tenders in Australia: a practical guideHow construction and civil tenders work in Australia, what buyers score, the common knock outs and how to win more of them.5 minute readBy industryFacilities management tenders in Australia: a practical guideHow facilities management tenders work in Australia, what buyers score, the common knock outs and how to win more of them.5 minute readBy buyerCouncil tenders in Australia: how to win local government workHow local councils buy, where they advertise tenders, what they score and how small businesses can win council contracts.5 minute readBy buyerState government tenders: a guide for each state and territoryHow state and territory governments advertise and run tenders, with the official portal for each.5 minute readBy buyerAusTender: how to find and win Australian Government tendersHow AusTender works, the Commonwealth Procurement Rules that matter to suppliers, and tips for small businesses.5 minute readBy industryIT and ICT tenders in Australia: a practical guideHow IT tenders and ICT tenders work in Australia: who buys, what they ask for, the common knock outs and how to win more of them.6 minute readBy industryProfessional services tenders in Australia: a practical guideHow consulting tenders and professional services tenders work in Australia: who buys, what they ask for, the common knock outs and how to win more of them.6 minute readBy industryHealth, aged care and NDIS tenders in Australia: a practical guideHow health tenders and aged care tenders work in Australia: who buys, what they ask for, the common knock outs and how to win more of them.6 minute readBy industryCommunity and social services tenders in Australia: a practical guideHow community services tenders and social services tenders work in Australia: who buys, what they ask for, the common knock outs and how to win more of them.6 minute readBy industryEducation and training tenders in Australia: a practical guideHow education tenders and training tenders work in Australia: who buys, what they ask for, the common knock outs and how to win more of them.6 minute readBy industryTransport and logistics tenders in Australia: a practical guideHow transport tenders and logistics tenders work in Australia: who buys, what they ask for, the common knock outs and how to win more of them.6 minute readBy industryEnvironment, waste and energy tenders in Australia: a practical guideHow waste management tenders and environmental tenders work in Australia: who buys, what they ask for, the common knock outs and how to win more of them.6 minute readBy industrySupply of goods and equipment tenders in Australia: a practical guideHow supply tenders and government supply tenders work in Australia: who buys, what they ask for, the common knock outs and how to win more of them.6 minute readBy industryMarketing, events and creative tenders in Australia: a practical guideHow marketing tenders and advertising tenders work in Australia: who buys, what they ask for, the common knock outs and how to win more of them.6 minute readBy industrySecurity services tenders in Australia: a practical guideHow security tenders and security services tenders work in Australia: who buys, what they ask for, the common knock outs and how to win more of them.6 minute read

All guides

Tender glossary

The words in every tender pack.

Tender
A formal written offer to supply goods, services or works to a buyer, at a stated price and on the buyer's terms, in answer to the buyer's request.
Request for tender (RFT)
The buyer's invitation to submit a tender. It sets out what they want, the conditions, how to respond and how responses will be scored.
Request for quote (RFQ)
A simpler request, usually for lower value work, where price and basic compliance carry most of the weight.
Expression of interest (EOI)
A first stage that asks suppliers to show their capability. A shortlist is then invited to tender.
Request for proposal (RFP)
A request where the buyer describes the outcome and asks suppliers to propose how they would deliver it.
Tender pack
All the documents the buyer releases for one tender: the request, conditions, specification, returnable schedules, pricing schedule and any addenda.
Conditions of tender
The rules of the tender process: how and when to lodge, what makes a response non conforming, and how the buyer may evaluate and negotiate.
Returnable schedules
The forms the buyer wants filled in and sent back, such as company details, insurances, referees and the tender form itself.

All 28 terms

Pricing

Pay for the tenders you write.

Start your tender and see what BidPal finds. Choose a plan before you download. Unused builds roll over for 30 days.

Starter
$249 a month
1 tender a month
  • Full tender check and go or no go
  • Every answer drafted and checked
  • Word answers and branded proposal
Start your tender (opens in a new tab)
Most tenders
3 tenders
$549 a month
3 tenders a month
  • Everything in Starter
  • Your library across every tender
  • Best value for regular bidders
Start your tender (opens in a new tab)
6 tenders
$949 a month
6 tenders a month
  • Everything in Starter
  • For teams that bid every week
  • Lowest price per tender
Start your tender (opens in a new tab)
Expert review

A Visionex Solutions bid writer reviews your tender before you lodge.

$495
Finish it for us

Our bid team completes the tender with you.

$1,990

All prices in Australian dollars, excluding GST. Cancel or pause any time.

Go or no go check

Should you bid on it? Ask these seven.

Answer for the tender in front of you. Three no's, and it is probably one to walk away from. No sign up.

Not sure about the must haves? Paste the tender into our free knock out finder →

Have you done this kind of work before?
Do you have a job to show and a referee?
Can you meet every must have?
Is your insurance at the level asked?
Do you know the area?
Is this work you want more of?
Have you tendered for this kind of buyer?
0/7
Answer the seven questionsBidPal does this for every tender, with the reasons.
Your data

Plain answers about your files.

Stored in Sydney

Your tender files and library are stored in Australia, in a private store only your business can open.

AI by Anthropic

The writing uses Anthropic's Claude. That processing happens outside Australia, and our privacy policy says so.

An Australian company

BidPal is made in Melbourne by Visionex Solutions Pty Ltd, ABN 55 672 030 661, a tender and bid management business.

From the team at Visionex Solutions

Software built by bid managers, with real people behind it.

BidPal comes from Visionex Solutions, a Melbourne tender and bid management firm. When a tender matters too much to do alone, our bid writers can review it or finish it with you.

Questions

Straight answers.

What is BidPal?

BidPal is Australian tender software. You upload a tender pack and it finds the key dates, knock outs and scoring, gives you a go or no go, drafts every answer from your saved business details and checks it before you lodge.

Who makes BidPal?

Visionex Solutions Pty Ltd, a Melbourne tender and bid management firm (ABN 55 672 030 661). Its bid team also offers expert reviews and can finish a tender with you.

Who is BidPal for?

Any Australian business that answers tenders, in any industry. That includes construction and trades, facilities and cleaning, IT and software, professional services, health and care, community services, education, transport, environment and waste, supply of goods, and marketing and events. If a buyer sends you a tender pack, BidPal reads it.

Do I need bid writing experience?

No. BidPal asks plain questions about how you would do the work and builds the answers from there. Anything it can't answer from your details is marked for you to fill.

What file types can it read?

PDF, Word, Excel and ZIP files, including the whole tender pack at once.

Does BidPal make things up?

It is built not to. Answers come from your library and your replies, and any gap is marked, not guessed. You read and approve everything before you lodge.

How is BidPal different from ChatGPT?

A general chatbot only sees what you paste in and starts from nothing each time. BidPal reads the whole tender pack, finds the knock outs, works from your saved library, marks gaps instead of guessing and checks each answer the way a panel would.

How much does BidPal cost?

Plans are $249, $549 and $949 a month excluding GST, for 1, 3 or 6 tenders a month. Unused builds roll over for 30 days. An expert review is $495 and finish it for us is $1,990.

Can I try it before I pay?

Yes. Start your tender and see what BidPal finds. You choose a plan before you download your answers.

Does BidPal lodge the tender for me?

No. You lodge on the buyer's portal yourself. BidPal gets your answers and proposal ready and shows you how to set out your submission.

Where is my data stored?

Your tender files and library are stored in Sydney. The AI writing uses Anthropic's Claude, and that processing happens outside Australia, as our privacy policy explains.

Which tenders can I use it on?

Any tender pack you receive: councils, state and territory governments, the Australian Government through AusTender, and private buyers such as head contractors.

What is a build?

A build is one tender written and checked in BidPal. Your plan sets how many builds you get each month.

Can I pause my plan?

Yes. You can pause instead of cancelling: keep your files for $39 a month, or pause for free and your tender files are deleted after 60 days.

Try it on your next tender.

Drop in the pack and see what BidPal finds before you write a word.

Start your tender (opens in a new tab)